USAID RULES AND REGULATIONS PLUS COST REIMBURSEMENT
USAID RULES AND REGULATIONS FULL RANGE OF

Manages the Payment Section within OFM and is responsible for ensuring the eligibility, accuracy, and integrity of all payments processed by the Mission. The usaid rules and regulations manual.Serves as Supervisory Voucher Examiner in the Office of Financial Management (OFM) for the USAID/ZAMBIA Mission. USAID Procurement Procedures USAID Procurement Procedures This version was prepared to enable users to have easy access to updates through the embedded links within the specific text when researching the regulation. Subpart 30.3 - CAS Rules and Regulations Reserved Subpart 30.4 - Cost Accounting Standards Reserved Subpart 30.5 - Cost Accounting Standards for Educational Institutions Reserved Subpart 30.6 - CAS Administration: Part 31 - Contract Cost Principles and Procedures: Subpart 31.1 - Applicability: Subpart 31.2 - Contracts with Commercial.

Takes the lead in payment-related special activities to research issues and organize decision-making processes. Reviews and analyzes complex vouchers and/or claims against technical projects, contracts and grants along with complicated international travel vouchers and more complex vouchers against purchase orders. Provides advice, guidance and technical assistance to Mission staff, contractors, grantees, and vendors. Serves as a technical expert on USAID rules and regulations in payment-related areas. Gives guidance to and trains subordinates on USAID payment processing, as well as monitors and rates overall performance.

This course covers many rules and regulations associated with USAID funding and is designed to enhance the ability of NGO staff to effectively manage their. Training Provider: Humentum. Venue: Addis Ababa, Ethiopia.

Usaid Rules And Regulations Full Range Of

Organizes, assigns and distributes work among staff. SUPERVISION OF PAYMENT AND VOUCHERING TEAM (35%)Plans, organizes, directs and supervises the work of three Voucher Examiners (one grade 8 and two grade 7) engaged in providing the full range of voucher examination, payment, cashiering, and payroll liaison services for USAID/ZAMBIA. Sign, fax and printable from PC, iPad, tablet or mobile with pdfFiller Instantly.

Reviews outstanding advances, ensuring that appropriate and timely follow-up is made on overdue outstanding advances. Adds interest in cases where payments are unavoidably delayed. Reassigns work or intervenes as required to avoid payment of late penalties. Tracks work in-progress and follows up to ensure compliance with the Prompt Pay Act that is, sees that payments are made on time.

Analyzes and evaluates new and revised systems and regulations to determine their impact on the Payments and Vouchering Team. Resolves questions of propriety and adequacy of documents and any other payment-related issues raised by staff. Monitors the administration of allowances (for example COLA, education, separate maintenance) for eligible staff.Provides technical guidance to staff regarding interpretation and application of payment regulations and procedures. Oversees the liaison with regional FSN payroll processing centers.

PAYMENT PROCESSING 30%Examines and analyzes complex program vouchers against contract/grant provisions, terms and conditions, U.S. Prepare the quarterly self-reporting improper payments data call detailed report. Regularly review and reconcile the Citi travel card account and prepare a detailed report. Regularly review employee salary obligations and prepare a detailed report with recommendations on the status and required actions. Follow-up on advance balances requiring liquidation. Analyzes needs/problems in payment-related activities and takes the lead to research and gather information about the issue and prepares documented preliminary determinations.Review employee travel and project vouchers, track and monitor advance requests, balances and liquidations and ensure they comply with the policies, regulations and provisions and prepare and distribute detailed reports on a periodic basis.

Usaid Rules And Regulations Plus Cost Reimbursement

As may be required, requests additional information needed to make payment.Serves as the MissionвЂ™s technical expert on the payment process and provides technical assistance as required.Responds to inquiries from Mission employees and outside vendors/payees on queries regarding payments. Drafts or reviews communications concerning disallowance of payment and request for additional documentation, and replies to inquiries on these and other payment related matters. Prepares journal vouchers for adjustments and 1081s to transfer funds from one appropriation to another.Proactively and independently communicates with vendors and employees (both orally and in writing) to provide guidance or interpretation of payment requirements, which includes project technical procedures related to financial terms or conditions of implementing mechanism. Also, examines and analyzes other difficult and complex vouchers such as complex travel vouchers and complex claims against purchase orders. Vouchers reviewed include a variety of activity types (such as construction, technical assistance, commodities, etc.), and may represent different payment provisions, including fixed price, cost reimbursement, fixed fee plus cost reimbursement, progress payments, and advance liquidations.

In coordination with other teams in the Mission, performs payment verifications in response to queries.REQUIRED QUALIFICATIONS FOR EFFECTIVE PERFORMANCEA. Conducts training on USAID rules and regulations for Mission staff as relates payments matters- travel, vouchers, advances and liquidations.Ensures payroll related actions are processed in a timely manner and Locally Engaged Staff (LES) Earnings and Leave statements/reports are generated and distributed timely. Conducts training on the utilization of E2 for Mission staff.Participates in new partner pre-award orientations as relates to payments processing. As needed, participates with USAID program and technical officials, and occasionally, host country officials in the development of procedures for processing vouchers for new technical projects.Provides the Chief Accountant and Controller periodic reports related to the ongoing work of the Payment and Vouchering Teams.Serves as a Subject Matter Expert (SME) on E2 Travel Solutions, the AgencyвЂ™s mandated automated travel system and provides technical assistance, as needed.

Knowledge of USAID appropriation and accounting structure. Expert knowledge in cost principles, prudent business practice in payments and billings, audit standards, and USAID policies for payment, accounts receivables, collections, cashiering, and advances. In-depth knowledge in Foreign Affairs Manual, Department of State Standardized Regulations, FAR/AIDAR/CFR provisions, Federal Travel Regulations, Prompt Payment Act, ADS, Mission Orders/Notices and Cashier Regulations. Knowledge and proficiency in Documentum/ASIST, the Payment SectionвЂ™s voucher archiving system. Knowledge and proficiency in E2 Travel System, the MissionвЂ™s travel system. Job Knowledge: Knowledge and proficiency in features, operations and procedures of Phoenix, the MissionвЂ™s financial management system.

Good interpersonal and customer service skills. Skills and Abilities: Supervisory skills, plus the ability to plan, organize, delegate, and follow-up are mandatory. General knowledge of USAID/ZAMBIAвЂ™s program.F.

Must possess considerable tact and diplomacy and good cross-cultural communications skills to explain clearly and convincingly to employees, project officers, Office Team Leaders, contractors, grantees, vendors and others, as well as explain applicable USG and USAID rules regulations andProcedures.

Usaid Rules And Regulations Pdf